Engineering Administrative Assistant

16/07/2023

תיאור

Energy company in Herzliya is looking for Engineering Administrative Assistant.

Responsible for administration activities in support of the Eastern Mediterranean Engineering & Subsea team.

Duties & Responsibilities

 Prepare monthly reports, create, and maintain excel spreadsheets and develop formal

communications and presentation materials.

 Coordination of Engineering & Subsea multi-participant key meetings with external stakholders;

Support Engineering & Subsea visitors

 Maintain Engineering & Subsea information sites, distribution lists and Share Folders.

 Employee onboarding: Develop Engineering & Subsea team onboarding guide.

 Track and maintain Engineering & Subsea development plan and training.

 Assist in coordination of wellness events & team days.

 Follow up on escalation of Service Providers invoices and payments with the finance team.

Job Specifications

 Demonstrated proficiency in Microsoft Word, Excel, Visio, SharePoint, and PowerPoint.

 Excellent communication and organization skills.

 Ability to work independently.

 Strong attention to detail

 Critical thinker, fast learner, and a positive attitude.

 Fluent in Hebrew and English.

 3+ years of experience working as an Administrative Assistant / similar role.

Working Environment

Hybrid Work Schedule: 3 days per week work in Herzliya Office and 2 days work from home (some office

equipment provided)